---
title: Document Scanning Services in Greensboro, NC | DTI
description: Document scanning from DTI in Greensboro, NC. We scan and index boxes of records, file rooms and archives into searchable files, with secure handling.
---

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[**DTI**Integrated Business Solutions](https://www.dtiibs.com/)

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[Documents and records](https://www.dtiibs.com/document-management)

[Document management](https://www.dtiibs.com/document-management) [Document scanning](https://www.dtiibs.com/document-scanning) [Large-format scanning](https://www.dtiibs.com/large-format-scanning) [PDF accessibility](https://www.dtiibs.com/pdf-accessibility) [Scanning Scope Worksheet](https://www.dtiibs.com/scanning-scope-worksheet)

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[Insights](https://www.dtiibs.com/insights) [About](https://www.dtiibs.com/about) [336.346.1580](tel:+13363461580) [Talk with DTI](https://www.dtiibs.com/contact)

# Document scanning for file rooms, archives and boxes of records

DTI turns paper records into searchable digital files for businesses, government agencies and organizations across North Carolina, Southern Virginia and northern South Carolina. We handle everything from a single box to several thousand in our secured Greensboro facility, and deliver the files into the system your team already uses. Records farther away can be shipped to us securely.

[Scope your scanning project](https://www.dtiibs.com/scanning-scope-worksheet) [Talk with us about your records](https://www.dtiibs.com/contact)

- Greensboro, NC
- NC, Southern Virginia and northern SC
- One box to several thousand

![DTI team member applying a tracking barcode to a records box](https://www.dtiibs.com/hubfs/dti-website-2026/photos/scanning/scanning-box-barcode-label.jpg)

## One box or a warehouse full

If you have a large volume of records to scan, a file room, an archive or a warehouse of boxes, we can plan the project in phases. Most of our projects fall into a few ranges, and the process is the same at every size.

### 10 to 20 boxes

A department, a closed office or a specific set of records.

### Under 200 boxes

A records room or a multi-year archive.

### Under 1,000 boxes

An organization-wide conversion.

### Several thousand

Large archives, usually phased over time.

## How a scanning project works

Most of the planning happens before the first page is scanned, because those decisions determine how useful the files are afterward.

1. 1
   
   ### Pickup and tracking
   
   We coordinate pickup and transportation of your records, shown as its own line item in your quote, or secure shipping if you're farther away. Every box is logged and tracked from the time it leaves your building.
2. 2
   
   ### Agree on how files will be found
   
   Before production, we agree on the index fields, such as customer, employee, project, date or record type, and how the folders will be organized.
3. 3
   
   ### Sample approval
   
   You review a small sample before full production begins, so there are no surprises later.
4. 4
   
   ### Preparation and scanning
   
   We remove staples, repair damaged pages and scan the records, checking image quality as we go.
5. 5
   
   ### Indexing and quality control
   
   We apply the agreed index values and run a final quality check before delivery.
6. 6
   
   ### Delivery and review
   
   You receive the files and review them. If anything needs to be rescanned, the originals are still here.

## How long does a scanning project take?

A typical 100-box project is usually complete in one to two months. The exact timeline depends on how much preparation the records need, how detailed the indexing is, and what else is in production at the time.

If you have a deadline, such as an office move or an audit, tell us up front and we'll plan the work around it.

![DTI operator checking scanned images at a production workstation](https://www.dtiibs.com/hubfs/dti-website-2026/photos/scanning/scanning-operator-quality-check.jpg)

## Security and chain of custody

Here's how your records are handled while they're with us.

- Background-checked staff
- A secured facility with biometric access to computers and storage rooms
- Segmented storage based on each project's security requirements
- Chain-of-custody logs from pickup through return or destruction
- Encrypted delivery of the finished files

## Originals and file formats

### What happens to the originals?

We typically hold your originals for 30 to 90 days after delivery, long enough for your team to review the files and request any rescans. If you need to keep the paper, we also offer secure off-site records storage.

When you're ready, we can return the records, move them into storage or securely destroy them. Before destroying originals, confirm your retention requirements with your records officer or legal counsel.

### What format will the files be in?

Searchable PDF is the most common format. It keeps the page image and makes the text searchable. We can deliver to:

- SharePoint or network folders
- Document management platforms such as EasyFile or Hyland OnBase
- Most other content management systems, using an agreed import format

## Getting records ready for search and AI

More organizations are asking what's sitting in their archives that their search and AI tools still can't use. Scanning is the first step. For people and AI tools to actually find and use the records afterward, the files need a few more things, and we plan for them before production starts.

- Readable, searchable text on every page
- Index fields that match how people will ask for a record
- Consistent file and folder naming across the whole archive
- Access controls carried over, so sensitive records stay restricted

[Using AI with your documents](https://www.dtiibs.com/document-management#ai)

## Large-format drawings and plans

We also scan oversized drawings, blueprints, maps and engineering plans of any size, and index them by project, sheet or revision when needed. Drawings and regular records from the same project can be scanned together.

[Large-format scanning](https://www.dtiibs.com/large-format-scanning)

![DTI staff scanning a large-format drawing](https://www.dtiibs.com/hubfs/dti-website-2026/photos/large-format/large-format-scanner-review.jpg)

## Questions about document scanning

More on scanning projects in the Triad and across North Carolina is on our scanning site, [NCScanning.com](https://www.ncscanning.com/).

How much does it cost to scan boxes of documents?

Most scanning projects are priced by the box or by the page. A standard records box typically holds between 2,250 and 2,500 pages. Cost depends mostly on how much preparation the records need, how detailed the indexing is, and your deadline. Our [Scanning Scope Worksheet](https://www.dtiibs.com/scanning-scope-worksheet) gives you a planning price range based on your own box counts and records.

What's the smallest scanning project you'll take?

One box. Many of our projects are 10 to 20 boxes, and we also handle projects of several thousand boxes.

Where do you pick up records?

We regularly pick up records across North Carolina, Southern Virginia and northern South Carolina. For records farther away, we can arrange secure shipping to our Greensboro facility.

How long does a document scanning project take?

A typical 100-box project is usually complete in one to two months. The timeline depends on how much preparation the records need, how detailed the indexing is, and what else is in production at the time.

Is document scanning secure?

It should be, and a provider should be able to describe its controls specifically. DTI uses background-checked staff, a secured facility with biometric access to computers and storage rooms, segmented storage, chain-of-custody logs and encrypted delivery of finished files.

Once a document is scanned, can I shred the original?

Often, yes, but confirm your retention requirements with your records officer or legal counsel first. DTI typically holds originals for 30 to 90 days so you can review the files, and offers secure destruction when you're ready.

Can you store records we don't want to scan yet?

Yes. Some records have to be kept on paper, and some are rarely needed and not worth scanning yet. We offer secure off-site records storage for those boxes.

What's the difference between scanning old records and scanning new documents as they come in?

Scanning records you already have in storage, sometimes called backfile scanning, is usually a one-time project to clear out boxes and file rooms. Scanning new documents as they arrive, sometimes called day-forward scanning, is an ongoing process. Most organizations start with stored records because that's where the space, cost and retrieval problems are.

Can you supply scanners for our own office?

Yes. If your team will scan new documents in-house after the backlog is done, we can recommend and supply document scanners that fit your volume and the system the files go into.

Can you make scanned records accessible for screen readers?

Yes. A scan is a picture of a page, so people who use screen readers can't use it until it has been prepared. Our Accessibility On Demand service can do that, and we can scan and prepare records in the same project. [See how PDF accessibility works](https://www.dtiibs.com/pdf-accessibility).

## Tell us about your records

Box counts, what the records are and how people will need to find them are enough to start. We'll tell you what we'd scan, what might not need scanning at all, and what a realistic schedule looks like.

[Scope your scanning project](https://www.dtiibs.com/scanning-scope-worksheet) [Talk with us](https://www.dtiibs.com/contact)

**DTI**Integrated Business Solutions

DTI Integrated Business Solutions  
3825 W. Market St., Suite 102  
Greensboro, NC 27407  
[336.346.1580](tel:+13363461580)

**Customer support**  
[866.384.7378](tel:+18663847378)  
[support@dtiibs.com](mailto:support@dtiibs.com)  
[Support portal login](https://connectwise.dtiibs.com/v4_6_release/services/system_io/customerportal/portal.html?company=dtiibs&locale=en)

#### Documents and records

[Document management](https://www.dtiibs.com/document-management)[Document scanning](https://www.dtiibs.com/document-scanning)[Large-format scanning](https://www.dtiibs.com/large-format-scanning)[PDF accessibility](https://www.dtiibs.com/pdf-accessibility)[Scanning Scope Worksheet](https://www.dtiibs.com/scanning-scope-worksheet)

#### Accounts payable

[AP automation](https://www.dtiibs.com/accounts-payable-automation)[Invoice processing services](https://www.dtiibs.com/invoice-processing)[Vendor payments](https://www.dtiibs.com/vendor-payments)[For Penta customers](https://www.dtiibs.com/penta)[AP Assessment](https://www.dtiibs.com/ap-assessment)

#### Company

[About DTI](https://www.dtiibs.com/about)[Insights](https://www.dtiibs.com/insights)[Partners and referrals](https://www.dtiibs.com/partners)[Contact](https://www.dtiibs.com/contact)

© 2026 DTI Integrated Business Solutions. [Privacy policy](https://www.dtiibs.com/privacy-policy)

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